Odors and Air Pollutants 2023 Sponsorship & Exhibition Opportunities

Reach your target audience

This is your opportunity to increase visibility and brand awareness with hundreds of professionals in your market base.

Benefit from an integrated marketing and promotional campaign that positions your organization as a premier source for solutions and advice.

Each opportunity offers multiple brand exposures before, during, and after the event, at price points designed for any marketing plan.

Sponsor  Exhibit     CURRENT EXHIBITOR

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Become a Sponsor

Choose where to begin

• Contract, License & Cancellation
• Overall Sponsor Benefits
• Conference-Wide Sponsorships
• Branded Giveaways
• Onsite Sponsorships
• Onsite Advertising
• Digital Media Sponsorships

Contract, License & Cancellation

Secure a Sponsorship Odors & Air Pollutant 2023 Prospectus

Please note: The Federation has various types of memberships. Only Exhibitor Members or Corporate Members are eligible for the discount on sponsorships.

Become an Exhibitor Member or Corporate Member to receive the discounted member rate.

Sponsors are required to review the appropriate License Agreement prior to signing the contract. By signing the contract, the sponsor agrees to all terms and conditions of the License.

Sponsorship Cancellation Fee Schedule:

Until March 21, 2023	25% cancellation fee in effect
After March 21, 2023	100% cancellation fee in effect

How to Pay Your Invoice:

• Pay Online following the instructions on the invoice
• Mail your check to:
  Water Environment Federation
  PO Box 38009
  Baltimore, MD 21297-8009

Have a question about your invoice? Want to know if we've received your payment or need wire transfer instructions? Contact expoinfo@wef.org.  

Sponsor  |  Exhibit  |  Top

Overall Sponsor Benefits

• Enhanced visibility to conference attendees and WEF Members
• Logo recognition on corresponding sponsor slide at the Opening General Session
• Branding on signage recognizing all sponsors on display for the duration of the conference
• Logo with sponsor directory listing including company website in conference program
• Logo enhanced exhibitor directory listing in conference program, only for conference exhibitors
• Logo on conference homepage rotating banner recognizing all conference sponsors
• Complete mobile app listing, including logo, description, categories, and PDF upload capability
• Access to sponsor graphics for your marketing use
• Pre-registered or final attendee lists in Excel format
• Sponsor badge ribbons

Note:
Overall sponsor benefits are included with all opportunities, except meter boards, exhibit hall clings, mobile app banners, and hotel sponsorships.

Option to provide cups or napkins at an event is provided on a first-come, first-serve basis.

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Conference-Wide Sponsorships

Create a custom Platinum, Gold, or Silver sponsorship package for the ultimate brand recognition that's a perfect fit for your marketing goal at Odors and Air Pollutants!

PLATINUM (exclusive)
$12,600 Member | $14,175 Non-Member

• 10’ x 10’ unfurnished booth space or official conference giveaway distributed to all conference attendees
• Recognition at the Networking Reception and opportunity to provide sponsor-produced napkin or cup as giveaway (based on sponsorship contract received date)
• Mobile banner ad on footer of main content cards; randomly rotates with other sponsor banners; includes link to website
• 15 expo-only invitations
• Custom double-sided meter board to be placed in the convention center
• Company logo on own platinum sponsor slide at the Opening General Session
• Logo on email banner recognizing conference-wide sponsors when email correspondence is sent to registrants (based on sponsorship contract received date)
• One contextual tweet from @wef.org and one contextual Facebook post from WEF’s account
• Custom banner hyperlinked to sponsor website in online conference proceedings distributed to all attendees or on registration website and all registrant confirmation emails (based on sponsorship contract received date)

GOLD (exclusive)
$10,500 Member | $13,125 Non-Member

• Custom double-sided meter board to be placed in the convention center
• Recognition at the Networking Reception
• 10 expo-only invitations
• Company logo on shared sponsor slide at the Opening General Session
• Mobile banner ad on footer of main content cards; randomly rotates with other sponsor banners; includes link to website
• Logo on email banner recognizing conference-wide sponsors when email correspondence is sent to registrants (based on sponsorship contract received date)
• One contextual tweet from @wef.org and one contextual Facebook post from WEF’s account
• Custom banner hyperlinked to sponsor website in online conference proceedings distributed to all attendees or on registration website and all registrant confirmation emails (based on sponsorship contract received date)

SILVER (exclusive)
$8,400 Member | $10,500 Non-Member

• Recognition at Networking Reception
• 5 expo-only invitations
• Company logo on shared sponsor slide at the Opening General Session
• Mobile banner ad on footer of main content cards; randomly rotates with other sponsor banners; includes link to website
• Logo on email banner recognizing conference-wide sponsors when email correspondence is sent to registrants (based on sponsorship contract received date)
• One contextual tweet from @wef.org and one contextual Facebook post from WEF’s account

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Branded Giveaways

Order Deadline: March 28, 2023
All attendee giveaway sponsorships must be contracted and paid by this date for production purposes.

LANYARDS (exclusive)
$6,300 Member | $7,875 Non-Member
Place your company logo on the official conference lanyard and in the hands of all conference attendees.

• This sponsorship includes production and distribution.
• Sponsor logo on official conference lanyard distributed to attendees at registration.

TOTE BAGS (exclusive)
$6,300 Member | $7,875 Non-Member
Place your company logo on the official conference bag and in front of all event attendees. As the bag sponsor, you can feel confident that you’ll be leaving a lasting impression on attendees as the bags are kept and re-used during and after the event.

• This sponsorship includes production and distribution.
• Sponsor logo on official bag distributed to all attendees at registration.

GIVEAWAY ITEMS (exclusive)
$6,300 Member | $7,875 Non-Member
Giveaway items are imprinted with your company logo and distributed to attendees to carry throughout the conference and back into their daily lives, keeping your brand visible for years to come. Examples include stylus pens, notepads, water bottles, sunglasses, umbrellas and microfiber wipes. Contact us with your idea!

• This sponsorship includes production and distribution.
• Sponsor logo on official conference giveaway item distributed to attendees at registration.

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Onsite Sponsorships

Signage Deadline: February 28, 2023
To receive maximum sponsor benefits, all onsite sponsorships must be contracted and paid by this date.

OPENING GENERAL SESSION
$3,150 Member | $4,200 Non-Member
Gain recognition among the leaders in odors and air pollutants at the Opening General Session, held on Wednesday morning, kicking off the conference and energizing the attendees for the technical sessions ahead.

• Sign at OGS identifying your company as the sponsor.
• Recognition on separate slide at Opening General Session.

NETWORKING BREAKS (exhibitor exclusive)
One Day: $3,150 Member | $4,200 Non-Member
Both Days: $5,250 Member | $6,825 Non-Member
Refreshments are served in the morning and afternoon on both days in the exhibit hall. Sponsorship of the breaks reinforces your brand with all conference participants mingling during the breaks.

• Sign at refreshment break(s) identifying your company as the sponsor.
• Sponsor-provided 8-ounce cups or cocktail napkins with company logo to be used at sponsored break(s).

NETWORKING LUNCHEON (exhibitor exclusive)
One Day: $3,675 Member | $4,725 Non-Member
Both Days: $5,775 Member | $7,350 Non-Member
Target one of the most highly attended gatherings in the exhibit hall Wednesday and Thursday to increase visibility of your business.

• Sign at luncheon(s) identifying your company as the sponsor.
• Sponsor-provided cups or cocktail napkins with company logo to be used at the sponsored luncheon.

NETWORKING RECEPTION (exhibitor exclusive)
$4,200 Member | $5,250 Non-Member
Make your company presence known among conference attendees socializing at the Wednesday night reception.

• Sign at networking reception identifying your company as the sponsor.
• Sponsor-provided cups or cocktail napkins with company logo to be used at the sponsored reception.

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Onsite Advertising

Advertising Art Due Date: February 28, 2023
All art must be approved by WEF prior to production.

CONFERENCE PROGRAM AD (Available to 3 sponsors)
$4,462 Member | $5,775 Non-Member
Full-page color advertisement in the conference program. Available locations:

• Inside Front Cover
• Inside Back Cover
• Outside Back Cover - sold

PHONE CHARGING STATION
$3,937 Member | $5,250 Non-Member
Wireless packs in a custom branded bay available near registration.

CUSTOM METER BOARD
$2,887 Member | $3,885 Non-Member
Custom, double-sided, free-standing sign to be placed within the convention center for the duration of the conference.

EXHIBIT HALL CLING (exhibitor exclusive)
$577/cling Member | $735/cling Non-Member
2’ x 2’ adhesive back sign on the exhibit floor with your company logo or directional arrow to your booth.

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Digital Media Sponsorships

MOBILE APP OVERALL (exclusive)
$5,250 Member | $6,825 Non-Member
Put your company in the palm of their hands! Be seen by conference attendees as they navigate the app using their mobile devices to learn more about sponsors, programming, and speakers on-the-go.

• Custom artwork on app splash page
• Custom artwork on banner.

MOBILE APP BANNER (Available to 3 sponsors)
$3,675 Member | $4,725 Non-Member
Gain exceptional exposure by placing a custom-animated banner on the dashboard on the official conference mobile app.

• Custom artwork on banner.

ONLINE PROCEEDINGS (exclusive)
$4,200 Member | $5,250 Non-Member
Custom banner hyperlinked to sponsor website in online conference proceedings distributed to all attendees

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Become an Exhibitor

Exhibitor Application

Space Rates, License & Cancellation

Exhibit Space Rates: 10’ x 10’ Booth

• WEF Exhibitor Member: $2,500, plus $85 per corner
• Non-Member: $3,100, plus $85 per corner

Please note: The Federation has various types of memberships. Only Exhibitor Members are eligible for the discount on exhibit space.
Become an Exhibitor Member to receive discounted booth space rate.

Exhibitors are required to review the Exhibitor License Agreement prior to signing the contract. By signing the contract, exhibitor agrees to all terms and conditions of the License.

The exhibits are an extension of the educational aspect of the conference program. Products and services must be related to the water and wastewater industry. Onsite sale and/or delivery of goods ("cash and carry") is not permitted.

All new booth contracts must include full payment.

Booth Cancellation Fee Schedule:
For cancellation fee structure, refer to Exhibitor License Agreement

On or Before March 14	-Exhibitors who provide a written cancellation are liable for liquidated damages equal to 25% of the total contracted booth space fee
March 14 – 4:30 pm May 16	-Liable for 100% liquidated damages of the contracted booth space fee
After 4:30 pm May 16	-Forfeit the space and pay as 100% liquidated damages of the total contracted booth space fee

On or Before March 14th -Exhibitors who provide a written cancellation are liable for liquidated damages equal to 25% of the total contracted booth space fee
March 14th – 4:30 pm May 16th -Liable for 100% liquidated damages of the contracted booth space fee
After 4:30 pm May 16th -Forfeit the space and pay as 100% liquidated damages of the total contracted booth space fee

How to Pay Your Invoice:

• Pay Online following the instructions on your invoice
• Mail your check to:
  Water Environment Federation
  PO Box 38009
  Baltimore, MD 21297-8009

Have a question about your invoice? Want to know if we've received your payment or need wire transfer instructions? Contact expoinfo@wef.org 

Sponsor  |  Exhibit  |  Top

What’s included in Space Rates?

• Complimentary booth personnel badges, two per 100 sq ft contracted
• Inline booths: 8' high back drape, 3' side rail
• Identification sign listing company name and booth number
• Listing in the onsite conference program exhibitor directory and on floor plan page
• Listing in the floor plan link on conference homepage
• Complete mobile app listing, including description, categories, and PDF upload capability
• Access to registrant data download for registered booth staff in Excel once space is fully paid. Non-exhibiting companies may not purchase use of this data.
• Access to conference proceedings for registered booth staff
• Exclusive sponsorship opportunities
• Access to exhibitor graphics for your marketing use
• Advance opportunity to reserve booth space for Residuals and Biosolids 2024
• One priority point toward WEFTEC

What’s Included with Your Badge?	Complimentary Booth Personnel (2)	Additional Booth Personnel
Booth Personnel Fee	FREE	$175
Reception	YES	YES
Luncheon	YES	YES
Technical Sessions	YES	YES

The exhibiting company is responsible for providing all booth furnishings, including carpet, tables, chairs, etc. Electricity, Internet and other utility (water and air) connections are not provided with the space, but can be ordered.

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Marketing Opportunities

Promote your company presence to Residuals and Biosolids pre-registered attendees. Boost your booth traffic, highlight show offers, announce a new product release or hype special events happening at the conference.

NO-COST MARKETING

• Company Profile listed in all Exhibitor Directories
• Media Opportunities
• Official Exhibitor Logo and WEF Member Logo
• Email signature…and more

PROMOTIONAL OPPORTUNITIES

Sponsorships
Become a sponsor to make the most of your marketing dollars and be seen by buyers before, during, and after Residuals and Biosolids. Our sales team can help you find the best sponsorship fit for your company.

Advertising
Residuals and Biosolids offers a variety of ways to maximize your company’s visibility with registrants, customers, and WEF members.

Education
Exhibitors are welcome to attend technical sessions at no additional cost.

Call for Abstracts
The Call will occur in Spring 2023 to participate as speakers in sessions for 2024.

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